CONSTITUTION AND BYLAWS
CONSTITUTION AND BYLAWS
European Organisation for Treatment of Trophoblastic
SECTION 1 NAME
The name of the Society is the European Organisation for Treatment of Trophoblastic (EOTTD). The Society is a not for profit corporation organized under the laws of the Netherlands
SECTION 2 PRINCIPAL OFFICES
The Society’s offices shall be at the Office of the Secretary of the Society but may have offices in other places to be determined by Council.
The official language of the Society shall be English.
The Society shall have a geographic limitation to Europe.
SECTION 5 OBJECTIVES AND PURPOSES
The Society shall be organized exclusively for educational, scientific, and charitable purposes.
A) The Society is organized to promote European communication for interested individuals to advance and disseminate knowledge relating to hydatidiform mole and tumors of the trophoblast. This interest will apply to epidemiology, etiologic factors, clinical investigation and diagnosis, management and treatment of all types. The Society shall establish a forum for formal scientific presentations, discussion, and demonstrations by members and their guests.
B) The Society shall establish committees within its corpus charged with specific educational and research objectives or other goals identified by the membership.
C) To carry out the work of the Society so that no member, trustee, officer, or other private individual benefits financially from the work of the organization and to carry out the work of the organization in avoidance of areas of propaganda or politics.
The Society shall use a corporate logo
Membership, Attendance Requirements and Termination of Membership
Election to membership shall be governed by the bylaws of the Society.
Full Active Members shall have full equal rights of participation in the business and affairs of the Society. They shall be eligible to hold office and shall have the right to vote.
SECTION 1 THE OFFICERS AND EXECUTIVE COMMITTEE OF THE SOCIETY
A) The officers of the Society will be the President, the immediate past president, the President-elect, the Secretary, the Treasurer, the Secretary elect, the Treasurer elect and the immediate past Secretary, past Treasurer, The tenure of the President and President-elect shall be 2 years. That of the Secretary and Treasurer shall be 4 years. These latter two appointments may be renewed at the discretion of the membership and the executive committee. The post of secretary elect and treasurer elect, and past secretary and past treasurer will each last for 1 year.
B) The Society, in addition to the executive committee, shall have an innovation and membership committee with a representative from each European country with the intention to generate innovations and new members from each country. Each of these representatives shall have tenure of 4 years or longer at the discretion of the executive committee and general members.
2.1 Duties and Election of Officers
a) The President
The President shall preside over all meetings and serve for two (2) years. He or she shall be chairperson of the Executive Committee. He or she shall serve as an ex-officio member of all committees.
b) The President-elect
The President-elect shall be elected at the annual meeting and shall succeed the President and be installed as President at the next annual meeting. He or she shall assist the President and perform the duties of the President in the absence of or on request by the President.
The immediate past president shall act in an advisory capacity to the executive committee for 2 years.
c) The Secretary
The Secretary and Treasurer shall be elected for a term of four (4) years and shall be eligible for re-election for an additional four (4) years. He or she shall:
1. Keep a record of the proceedings of the Society
2. Have charge of all property not otherwise assigned, and request and receive all dues and assessments, which may hereafter be levied.
3. Arrange for the executive committee the details of all meetings and programs.
4. Notify the membership of the meetings or other information deemed necessary by the Executive Committee.
5. Submit a written biannual financial statement at the business meeting and at such other times as requested by the Executive Committee.
1. He or she shall keep the Society’s funds in a separate bank account.
2. He or she shall maintain an accurate roster of the membership and organize membership applications. The secretary/treasurer shall act as the Membership chairperson until such a time that the Executive Committee deems it necessary to appoint a separate Membership chairperson.
2.2 Election of Officers of the Executive Committee
The Executive Committee will propose new officers for vacancies/replace positions within the Executive Committee. Proposed individuals will be ratified at the annual meeting by all members.
Should the office of the President become vacant, the President-elect shall immediately succeed to that office; any vacancies in the Executive Committee or the International Council shall be filled by appointment by the President with the approval of the Executive Committee.
2.4 Registration of Active Members
A. 1. Everyone registered as an active member, will act as an active member.
2.5 SECTION 3 Working parties and sub-committees.
3a. The Executive Committee with input from the Innovations Committee will appoint working parties and sub-committees as deemed appropriate to facilitate the working of the society.
SECTION 1 ANNUAL MEETING
The members of the Society shall meet every year on a date, place, and time that is designated by the Executive Committee and the General Membership. Non-members of the Society may attend the annual meeting upon payment of a registration, the amount of which shall be determined by the Local Organizer in conjunction with the Executive Committee.
SECTION 2 QUORUM
The quorum for the annual meeting of the Society shall consist of the full active members present at the meeting and eligible to vote.
a) The chairperson of the Program Committee shall organize the annual
program of the society and be responsible for all fiscal aspects and financial support for the meeting as well as for solicitation of abstracts and posters to be presented at that meeting. He or she will be responsible for inviting keynote speakers. He or she will be appointed by the executive committee.
SECTION 5.1 AMENDMENT TO THE CONSTITUTION
A proposed amendment to the constitution must be approved by the executive committee or signed by at least twenty-five percent (25%) of the full active members. The proposed amendment shall then be submitted to the annual meeting as a first reading. An affirmative vote of sixty percent (60 %) of the membership present shall be necessary for adoption.
The Executive Committee has the right to install dues in the future, if need arises after approval of the membership as stated in section 5.1
Gifts, Bequests, Investments, and Profits
Any gifts, bequests, interest from investments, or profits from any activities shall be added to the general fund or allocated to specific scientific studies and investigations approved by the membership which are consistent with the charitable, educational, and scientific objectives set forth in the Articles of Incorporation of the Society.
Upon dissolution of the Society, all assets shall be transferred and distributed to Charities or Organizations that support Trophoblastic Diseases as nominated by the Executive Committee.